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Executive Committee

The Executive Committee consists of the following members elected at the Annual General Meeting immediately preceding
the fiscal year:

President
Vice President-Operations/Finance
Vice President-Program
General Secretary
The Immediate Past-president (ex officio)
Counselor General (invitee)

Notes


  • Vice President-Operations/Finance also performs the duties of the treasurer.
  • Every member of the Committee may have one vote on every question.
  • The Immediate Past-president does not have voting rights in the Executive Committee. However, in the case of equality of the voting results of the Executive
    Committee, the Immediate Past-president casts the deciding vote.
  • The Counselor General, Chair of the Conference Organizing Sub-committee, is invited to participate in the deliberations of the Executive Committee in a non-voting capacity during the year of his or her appointment.

  • Job Descriptions and Duties of EC Members



    President


    Report to: Board of Governors
    Basic Duties: This position is that of the chief executive of the Forum. The President provides overall leadership and direction, carries out directives and policies of the Board of Governors, represents the Forum to other organizations and the public, and schedules and presides at the Annual General Meeting and meetings of the Board and Executive Committee.
    I. Position Relationships
    1. Reports to and is accountable to the Board of Governors, and chairs meetings of the Board.
    2. Chairs meetings of Executive Committee.
    3. Provides guidance and direction to all committee chairpersons.
    II. Duties Broadly Stated
    1. Chairs all meetings of the Board, Executive Committee, and General Membership
    2. Determines the need for, timing of, and location of Board and Executive Committee Meetings.
    3. Represents the Forum in all its dealings with outside persons.
    III. Duties Connected with Committees
    1. Appoints chairperson and members of Nominations Committee, appointments subject to approval by the Board of Governors.
    2. Approves members of Annual Conference Program Committee appointed by Vice President-Program.
    3. Appoints all other Committees and corresponding Committee chairpersons as deemed necessary and approved by the Board of Governors.
    4. Consults with Committee chairpersons and approves appointment of additional Committee members.
    IV. Duties Connected with Annual General Meeting:
    1. Serves as chairperson of Annual General Meeting.
    2. Has final decision as to the result of voting on any question.

    Vice President-Operations/Finance


    Report to: President, Board of Governors Basic Duties: This position performs the duties of the treasurer of the Forum. Chairs the Annual Meeting in the event that the Forum President is unable to do so.
    I. Position Relationships
    1. Reports to the President and Board of Governors.
    2. Represents Forum President and assumes duties as delegated by President or in the event of the President's absence.
    3. Serves as Forum treasurer.
    II. Duties Broadly Stated:
    1. Keeps all funds and collects and disburses all moneys on behalf of the Forum.
    2. Keeps an account of all monetary transactions and is responsible for its accuracy.
    3. Authorised to expend petty cash in accordance with the Constitution.
    4. One of two signators on all cheques for withdrawals from the bank with the other signator being the President, Vice President-Program, or Secretary. [GBMF Constitution]
    5. Serves on the Executive Committee.
    Vice President-Program Report to: President, Board of Governors Basic Duties: This position serves as chairperson of the Annual Conference Program Subcommittee and is responsible for organizing and directing the Annual Conference.
    I. Position Relationships
    2 An appointment may be made prior to seeking approval from the Board.
    1. Reports to the President and Board of Governors.
    2. Serves as Chairperson of Annual Conference Program Sub-committee.
    II. Duties Broadly Stated:
    1. Chairs Annual Conference Program Sub-committee.
    2. Appoints members to Annual Conference Program Sub-committee, appointments approved by the Forum President.
    3. Responsible for organizing and directing the program of the Annual Conference.
    4. Serves on the Executive Committee.

    General Secretary


    Report to: President, Board of Governors Basic Duties: This position keeps all records, except financial, of the Forum and takes minutes of all General Meetings, Committee Meetings and Board of Governors Meetings. Maintains an up-to-date Register of Members at all times.
    I. Position Relationships 1. Reports to the President and Board of Governors.
    2. Serves as Secretary for all general and committee meetings.
    II. Duties Broadly Stated:
    1. Takes and keeps record of minutes of the proceedings of all general and committee meetings.
    2. Reads minutes at the subsequent meetings of each committee and has them approved.
    3. Summons Executive Committee to all meetings by providing notice according to the Bylaws.
    4. Sends notice of Annual General Meeting to all Forum members. 5. Accepts agenda items for Annual General Meeting from members.
    6. Receives and publishes notice of Extraordinary General Meetings.
    7. Serves on the Executive Committee.

    Immediate Past-president


    Report to: President, Board of Governors Basic Duties: This position is essentially that of “elder statesman.” No specific duties assigned by the Bylaws. Acts as advisor to President and may, on request, represent Forum in specific roles.
    I. Position Relationships: 1. Reports to President and Board of Governors.
    2. Serves as an ex-officio member of the Executive Committee. II. Duties Broadly Stated:
    1. Is available as advisor to President and other officers.
    2. Represents Forum, as assigned by President or Board of Governors, in a variety of capacities.
    3. Serves on Executive Committee as ex-officio member without voting rights.
    However, in the case of equality, the Past President will cast the deciding vote